- Powersystems is committed to protecting the privacy and security of your personal information.
- This privacy notice describes how we collect and use personal information about you during the recruitment process, in accordance with the General Data Protection Regulation (GDPR) and applies to all candidates.
- This Privacy Notice is for information only; it is not a contractual agreement.
- Powersystems UK Ltd, Data controller and Data protection officer (DPO) Rachel Berry, Financial Director, email@example.com Telephone 01454 318000
2. What information does Powersystems collect?
Powersystems collects a range of information about you. This includes: –
- Your name, address, and contact details, including email address and telephone number
- details of your qualifications, skills, experience, and employment history
- information about your current level of remuneration, including benefit entitlements
- whether you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process
- information about your entitlement to work in the UK; and
- equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health, and religion or belief
3. How we collect this information?
Powersystems collects this information in a variety of ways. For example, data might be contained in application forms, CVs, or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment, which may include online tests.
Powersystems will also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and if needed information from criminal records checks. Powersystems will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.
Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
4. Why does Powersystems process personal data?
Powersystems needs to process data to take steps at your request prior to entering a contract with you. It also needs to process your data to enter a contract with you.
In some cases, Powersystems needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant’s eligibility to work in the UK before employment starts.
Powersystems has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows Powersystems to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. Powersystems may also need to process data from job applicants to respond to and defend against legal claims.
Where Powersystems relies on legitimate interests as a reason for processing data, it has considered whether those interests are overridden by the rights and freedoms of job applicants, employees or workers and has concluded that they are not.
Powersystems processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.
Where Powersystems processes other special categories of data, such as information about ethnic origin, sexual orientation, health, religion or belief, age, gender, or marital status, this is done for the purposes of equal opportunities monitoring with the explicit consent of job applicants, which can be withdrawn at any time by contacting Powersystems UK Ltd. Data controller.
For some roles, Powersystems is obliged to seek/seeks information about criminal convictions and offences. Where Powersystems seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.
Powersystems will not use your data for any purpose other than the recruitment exercise for which you have applied.
5. Who has acces to this data?
Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.
Powersystems will not share your data with third parties unless your application for employment is successful and it makes you an offer of employment. Powersystems will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks.
Powersystems will not transfer your data outside the UK.
6. How does Powersystems protect data?
Powersystems takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused, or disclosed, and is not accessed except by our employees in the proper performance of their duties.
7. How long does Powersystems keep data?
If your application for employment is unsuccessful, Powersystems will hold your data on file for 6 months or until the end of the relevant recruitment process.
- paper information will be securely destroyed and shredded
- digital information will be removed from all systems by Powersystems IT department
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.
As a data subject, you have several rights. You can:
- access and obtain a copy of your data on request
- require Powersystems to change incorrect or incomplete data
- require Powersystems to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing
- object to the processing of your data where Powersystems is relying on its legitimate interests as the legal ground for processing; and
- ask Powersystems to stop processing data for a period if data is inaccurate or there is a dispute about whether your interests override Powersystems legitimate grounds for processing data
If you would like to exercise any of these rights, please contact, Powersystems UK Ltd. Data controller.
If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner
8. What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to the organisation during the recruitment process. However, if you do not provide the information, the organisation may not be able to process your application properly or at all. If your application is successful, it will be a condition of any job offer that you provide evidence of your right to work in the UK and satisfactory references.
9. Automated decision making
Recruitment processes are not based solely on automated decision-making.